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Admission Assistant Job Opening in Victoria, BC - University of Victoria Recruitment 2017 - University of Victoria is a swiftly growing business in Victoria, BC. To accelerate the development of the continuing business and professional area, in November 2017 University of Victoria is likely to raise the number of employees and improve existing human resources. University of Victoria opens job chance for Admission Assistant placed in Victoria, BC. This chance has been opened at the start of November 2017 and will be closed on the end of the month. If you're enthusiastic about Admission Assistant, please read about the terms and conditions below.

Admission Assistant November 2017

University of Victoria Victoria, BC

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
Job Summary
Student Affairs at the University of Victoria helps to transforms students’ lives by supporting and inspiring the highest standards of student learning and success, community engagement and staff development. The Division is comprised of over 30 reporting units in six departments: Athletics and Recreation, Campus Services, Indigenous Affairs, Office of the Registrar, Student Recruitment and Global Engagement, and Student Services. The comprehensive and integrated range of services we provide make Student Affairs one of the most dynamic and diverse divisions on campus. Together, we support UVic’s vision “to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world.
As part of the larger Division of Student Affairs at the University of Victoria, the Office of the Registrar (OREG) places students at the centre of its operations in the provision of core institutional services and systems. The services offered by OREG include undergraduate and graduate admission, registration, course/exam scheduling, academic records management, curriculum/calendar, scholarships/financial aid and graduation. The Office of the Registrar collaborates closely with academic and administrative partners as well as external stakeholders to provide outstanding service and support to students, parents, faculty and staff.
Undergraduate Admissions processes, evaluates and conveys admission decisions to approximately 18,000 applicants annually in an effort to achieve university enrollment targets and support Objective #2 of the University’s strategic plan to ‘recruit and retain outstanding students’ to the University of Victoria.
Reporting to an admission officer, the Admission Assistant is an important member of the Undergraduate Admissions team and often the first point of contact for new applicants to the University of Victoria throughout the annual admission cycle. Each admission assistant works within a sub-team, consisting of one or two admission assistants and an admission officer that manage a portfolio of new applicants to the university.
Responsibilities include examining and editing applications; monitoring applicant documents and pre-screening files; determining transfer credit; maintaining student record data in the student information system; as well as monitoring and responding to enquiries from applicants, parents, counsellors, agents and on-campus departments.
Job Requirements
  • Advanced Microsoft Office skills including Outlook, Word, PowerPoint and particularly Excel.
  • Demonstrated intermediate level of technical proficiency in working with computer systems, programs and data files such as SharePoint, and Adobe Pro
  • Excellent analytical, problem solving, quality control and attention to detail skills.
  • Ability to function in a highly demanding, multi-tasking environment.
  • Highly organized and able to manage high volumes of time-sensitive information accurately.
  • Excellent communication and interpersonal skills; ability to explain complex admission requirements
  • Ability to maintain confidential, highly-sensitive and private information.
  • Team-oriented and student-centred, with a genuine interest in the student experience.
  • Commitment to UVic's strategic goals regarding student recruitment and retention.
Specialized Knowledge/Education:
  • High school graduation; one or more years of post-secondary education preferred.
  • Familiarity with complex information systems such as such as financial, customer accounts or student records systems (e.g. Banner, FAST, TCS(Transfer Credit Sytem), and BRM (or other CRM product).
  • Knowledge and understanding of the academic calendar including admission requirements would be an asset.
  • Understanding of the Freedom of Information & Protection of Privacy (FOIP) as it relates to student records, as well as the ethical and confidentiality guidelines of the institution.
  • 3 or more years working in an administrative or clerical position in a high-volume, customer-oriented organization, including experience with large and complex databases such as financial, customer accounts or student records systems
  • Experience gained in a post-secondary (preferably a registrar’s/admission office) is preferred.
Why join UVic? Pursue a meaningful career in the world’s best environment for dynamic learning and discovery—a place where you can create vital impact. To learn more about working at UVic and how we reward our employees click here .
The University of Victoria is an equity employer and encourages applications from women, persons with disabilities, members of visible minorities, Aboriginal Peoples, people of all sexual orientations and genders, and others who may contribute to the further diversification of the university. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact Kam Cheema, HR Programs and Project Manager, at [email protected] Any personal information provided will be maintained in confidence.
Additional Information 997889-OREG-2017- UPD FOR JD-Admission Assistant PB8

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