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RECORDS CLERK (6) Job Opening in Ottawa, ON - Ministry of Community Safety and Correctional Services Recruitment 2017

Do you have a strong background in records management and have strong attention to detail? Consider this opportunity as a Records Clerk to maintain inmate records/documents and verify sentences and fines.
We are currently seeking:
• 3 Records Clerks at the Central East Correctional Centre (Lindsay)
• 2 Records Clerks at the Ottawa Carleton Detention Centre (Ottawa)
• 1 Records Clerk at the Quinte Detention Centre (Napanee)
The Ministry of Community Safety and Correctional Services offers a comprehensive and competitive compensation package including:
• A defined benefit pension plan
• Maternity and parental leave top-up benefits
• A comprehensive health and dental plan
• Life and disability insurance
• A progressive work environment that promotes work/life balance
• Flexible learning and developmental opportunities including online, training and mentorship programs
• Opportunities for career advancement and specialization
The Ontario Public Service has been chosen as one of:
• Canada's Top 100 Employers
• Greater Toronto's Top 90 Employers
• Canada's Best Diversity Employers
• Canada's Greenest Employer
• Top Employer for Canadians Under 40
What can I expect to do in this role? • Obtain and verify the required information to complete admission documentation
• Prepare and verify discharge information
• Calculate and/or verify sentences and ensure records are accurate
• Follow-up on discrepancies
• Maintain adult inmate files and filing system
• Enter information into OTIS (Offender Tracking Information System)
• Answering telephone enquiries from the public, lawyers, police, immigration, courts, and institutional staff
How do I qualify? Specialized Knowledge and Skills • You have demonstrated knowledge of records management in order to maintain inmate record files
• You have experience with office practices and procedures particularly pertaining to records keeping, filing, and information systems
• You are able to maintain confidentiality of information
• You have understanding of the criminal justice system and inmate sentencing
• You are able to interpret and apply legislation, regulations, statutes, policies, and directives (such as the Criminal Code, Ministry of Correctional Services Act, Freedom of Information and Protection of Privacy Act, etc.)
• You are able to calculate, verify, and check admission information as well as ensure records are consistent with court sentences and legislation
Analytical, Reasoning and Problem-Solving Skills • You can ensure accuracy of inmate admission and discharge documentation by reviewing information provided by inmate, police and the courts as well as correct discrepancies
• You have accurate mathematical skills to calculate and reconcile inmate sentences and fines
Other Essential Skills • You have effective communication and interpersonal skills in order to interact with inmates, staff, justice officials and the public in a tactful and diplomatic manner
• You are proficient with word processing, spreadsheet, and database software applications in order to input and retrieve information (i.e. OTIS)
• You have demonstrated organizational skills to prioritize work and meet deadlines
Additional Information: Address:
  • 3 Permanent, 541 Hwy 36 RR 1, CENTRAL EAST CORR COMPLEX, Lindsay, East Region, Enhanced – Criminal Record (CPIC) Check, Vulnerable Service Sector Check, Fingerprint-based CPIC Check, Intelligence Check, Credit Check
  • 2 Permanent, 2244 Innes Rd, Ottawa, East Region, Enhanced – Criminal Record (CPIC) Check, Vulnerable Service Sector Check, Fingerprint-based CPIC Check, Intelligence Check, Credit Check
  • 1 Permanent, 89 Richmond Blvd, Napanee, East Region, Enhanced – Criminal Record (CPIC) Check, Vulnerable Service Sector Check, Fingerprint-based CPIC Check, Intelligence Check, Credit Check

Compensation Group:
Ontario Public Service Employees Union
Understanding the job ad - definitions
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Wednesday, January 4, 2017
Note:
  • In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
    You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
  • T-CL-103051/16(6)

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