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Administrative Assistant Job Opening in Ottawa, ON - School of Architecture and Urbanism Recruitment 2017

CanadasCareer.com - School of Architecture and Urbanism is a quickly growing firm in Ottawa, ON. To accelerate the development of the business and commercial area, in July 2017 School of Architecture and Urbanism is planning to boost the number of employees and improve existing recruiting. School of Architecture and Urbanism opens job opportunity for Administrative Assistant put in Ottawa, ON. This opportunity has been opened at the start of July 2017 and you will be closed on the finish of the month. If you're interested in Administrative Assistant, please read about the conditions and terms below.


Administrative Assistant July 2017

School of Architecture and Urbanism Ottawa, ON

Reporting to the Director of the Azrieli School of Architecture & Urbanism, the incumbent is responsible for a range of assignments dealing with all aspects of the functioning of the School not specifically tied to academic content. These include, but are not limited to, event support; assisting visitors with travel arrangements and reimbursements; providing administrative support to faculty members who are organizing lectures and exhibits; room scheduling and room access; assisting the Director with the coordination of building improvements; monitoring health and safety compliance; and serving as the point person for updates to the School’s website.
Qualifications: The incumbent must possess the following qualifications:
• In-depth knowledge of MS Office (Outlook, Excel, Word, and PowerPoint) and WordPress is imperative
• Superior customer service and interpersonal skills are essential, in part for the effective execution of reception duties
• Strong written and verbal communication skills
• Strong team membership and participation skills
• Excellent interpersonal and organizational skills
• Ability to set priorities
• Ability to effectively represent the School’s mission, interests, collaborative spirit and social vision to the public
• Must be able to work independently with some supervision from the Director to complete daily, weekly, and monthly tasks
• Must be an effective team member, communicate coherently and promptly with others, and respond well to requests and inquiries from other staff members. This requires initiative; the ability to create and maintain systems that organize tasks, and ensure they are completed in an appropriate fashion; the ability and willingness to solve problems as they arise; and the capacity to work under strict deadlines
• Ability to communication effectively with faculty, staff, contract instructors, visiting appointees, alumni, and members of the general public
Education and Experience: The above is normally acquired through the completion of a University degree plus two years’ of related administrative experience, preferably in an academic environment.
HR Note: Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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